<h1>Zero-Maintenance Feedback: Building a Telegram + AI Vision Triage Bot</h1>
<h2>TL;DR</h2>
<ul>
<li><strong>Frictionless Intake</strong>: Use a Telegram group as your "Inbox". Forward any feedback or screenshot there, and let the bot handle the rest.</li>
<li><strong>AI-Powered Triage</strong>: Use LLMs (like GPT-4o or Gemini) to analyze images, extract error text, and categorize the intent (Bug, Feature, etc.).</li>
<li><strong>Jira Automation</strong>: Automatically create tickets <em>with</em> attachments or link to existing ones, keeping your requirement management loop clean.</li>
</ul>
<hr>
<p>The problem? <strong>Triage is a chore.</strong> Moving that image from your phone to Jira, writing a description, and tagging it properly takes enough effort that 50% of feedback just dies in your "Saved Messages".</p>
<p>As an <strong>AI-augmented PM</strong>, your goal is to automate the mundane so you can focus on the product strategy. Here is how to build a <strong>Zero-Maintenance Feedback Loop</strong>.</p>
<h2>The Workflow: From Screenshot to Structured Ticket</h2>
<p>Instead of a complex app or a heavy SDK, we stay where the users (and your teammates) already are: <strong>Telegram</strong>.</p>
<h3>1. The Inbox: A Telegram "Triage" Group</h3>
<p>Create a private Telegram group and add your bot as an <strong>Administrator</strong>.</p>
<blockquote>
<p><strong>IMPORTANT: The Privacy Gotcha</strong>
By default, Telegram bots cannot see group messages unless they are commands or mentions. To fix this, you must <strong>Turn Off Privacy Mode</strong> via <a href="https://t.me/botfather">@BotFather</a> (under Bot Settings > Group Privacy) or ensure the bot is an Admin with "Manage Messages" permissions.</p>
</blockquote>
<ul>
<li><strong>Step</strong>: Every time you see a bug or a user sends you feedback, simply forward it to this group.</li>
<li><strong>Why</strong>: It centralizes chaos. You don't need to open your laptop; you just forward and forget.</li>
</ul>
<h3>2. The Trigger: Manual Agent vs. Automated Task</h3>
<p>Depending on your workflow, you can handle the message ingestion in two ways:</p>
<ol>
<li>
<p><strong>Option A: Manual / Agentic (Claude Skill)</strong>:</p>
<ul>
<li><strong>How</strong>: You manually trigger a task in your AI environment (like Antigravity or a CLI tool).</li>
<li><strong>Trigger</strong>: "Claude, fetch the last 10 messages from the Triage Group and process them."</li>
<li><strong>Benefit</strong>: High control, saves on automated API calls, and allows you to add immediate context (e.g., "This relates to the current sprint").</li>
</ul>
</li>
<li>
<p><strong>Option B: Automated / Scheduled (n8n &#x26; Cron)</strong>:</p>
<ul>
<li><strong>How</strong>: Set up a recurring task using <strong>n8n</strong> or a local <strong>Cronjob</strong>.</li>
<li><strong>Trigger</strong>: Every hour (or every message via Webhook), the system automatically sweeps the group.</li>
<li><strong>Benefit</strong>: True "zero-maintenance". Feedback flows into Jira even while you sleep, using dedicated LLM API keys for background processing.</li>
</ul>
</li>
</ol>
<h3>3. The Brain: AI Vision Analysis (GPT-5.2 / GPT-4.5 Turbo)</h3>
<p>The bot sends the photo to a multimodal LLM. In 2026, you have two prime choices:</p>
<ul>
<li><strong>GPT-5.2</strong>: The gold standard for complex reasoning. Best if you need the AI to cross-reference your specific technical specs or PRDs.</li>
<li><strong>GPT-4.5 Turbo</strong>: 70% cheaper and hyper-optimized. Perfect for simple "Is this a bug?" classifications.</li>
</ul>
<p><strong>The Prompt</strong>:</p>
<blockquote>
<p>"Analyze this screenshot. Extract any visible error messages, identify the UI components involved, and determine if this is a Bug, Feature Request, or UX Improvement."</p>
</blockquote>
<p><strong>Structured Output Example</strong>:</p>
<pre><code class="language-json">{
  "triage_type": "bug",
  "priority": "P2",
  "summary": "Login page failure on mobile",
  "description": "User reported 404 error during SSO login flow. Error text: 'Service Unavailable'.",
  "components": ["Auth", "Mobile Web"],
  "suggested_action": "check_existing_ticket: AUTH-123"
}
</code></pre>
<h3>4. The Execution: Jira Integration</h3>
<p>Finally, the system calls the Jira API.</p>
<ul>
<li><strong>New Issues</strong>: For unique bugs, it creates a ticket, uploads the original screenshot as an attachment, and sets the priority.</li>
<li><strong>Existing Tickets</strong>: If the AI detects it's a known issue, it simply adds the new screenshot as a comment to the existing tracker.</li>
</ul>
<h2>Setup Guide (Preview)</h2>
<p>[Detailed technical steps for n8n configuration and API scripts will be expanded in the next iteration.]</p>
<h3>Technical Stack</h3>
<ul>
<li><strong>Entry</strong>: Telegram Bot API (via BotFather).</li>
<li><strong>Orchestration</strong>: n8n (for low-code) or a Python script using <code>telethon</code> and <code>jira-python</code>.</li>
<li><strong>Vision</strong>: OpenAI GPT-4o or Google Gemini Pro Vision.</li>
</ul>
<h2>Conclusion</h2>
<p>The best tools are the ones you actually use. By bridging the gap between a casual message and a formal requirement tracker, you ensure that no valuable feedback "slips through the cracks".</p>

A professional guide for AI-augmented PMs and Indie Hackers on automating user feedback collection and triage using GPT-5.2 Vision and Telegram bots.

Telegram Bot API

Jira REST API

Zero-Maintenance Feedback: Building a Telegram + AI Vision Triage Bot

<h1>The "Claude Code" PRD Workflow: A Secret Weapon for Technical PMs</h1>
<h2>TL;DR</h2>
<ul>
<li><strong>Hybrid Efficiency</strong>: Use targeted API scripts for "bulk" data transport (precision + token savings) and Claude Code/MCP for reasoning and refinement.</li>
<li><strong>Offline-First</strong>: Break free from slow, distracting web editors. This workflow allows you to stay focused in your preferred IDE (Cursor, VS Code) or AI environment (Claude Code, Antigravity) while drafting in Markdown.</li>
<li><strong>Safety First</strong>: Always use sandbox environments and "Review Diffs" mindsets to avoid catastrophic bulk overwrites.</li>
</ul>
<hr>
<p>As a Technical Product Manager, your job sits at the intersection of high-level strategy and deep technical implementation. The tools of the trade—often a mix of Jira, Confluence, and Slack—can feel disconnected from the actual engineering reality. It's time to borrow a page from the developer's handbook: <strong>Treat your requirements like code.</strong></p>
<p>Enter the <strong>Claude Code PRD Workflow</strong>.</p>
<h2>The Problem: The Browser &#x26; Context Bottleneck</h2>
<p>Drafting a PRD usually involves:</p>
<ol>
<li>Opening Confluence and wrestling with its WYSIWYG editor.</li>
<li>Juggling 15+ tabs of technical documentation and Jira tickets.</li>
<li>Manually summarizing technical constraints from Slack or GitHub.</li>
</ol>
<p>This process is not only slow but also prevents you from getting the most value out of an LLM. Simply dumping raw, unstructured data into an AI leads to token waste and lower-quality outputs.</p>
<h2>The Solution: The "Hybrid" Pull/Push Workflow</h2>
<p>The most efficient version of this workflow doesn't rely <em>only</em> on AI agents for data transport. Instead, it uses a <strong>Hybrid approach</strong>:</p>
<ol>
<li><strong>API Scripts</strong>: For precise "Pulling" and "Pushing" of raw data (saves tokens, ensures formatting).</li>
<li><strong>Claude Code + MCP</strong>: For intelligent reasoning, cross-referencing, and drafting.</li>
</ol>
<h3>Step 1: "Pull" Your Context (Precision over Agents)</h3>
<p>While you <em>can</em> ask an AI agent to "Find and fetch the docs," it's often more efficient to use a simple script targeting the <a href="https://developer.atlassian.com/cloud/jira/platform/rest/v3/intro/">Jira REST API</a>.</p>
<p><strong>The Hybrid Move</strong>: Use a script to handle <strong>complex filtering conditions</strong> and precisely control the fetch scope. This is where API scripts shine—mapping specific Jira issue types, recursive child page fetching, or filtering by custom fields that might confuse an agentic search.</p>
<pre><code class="language-bash"># Example: Precision pull with complex flags
python scripts/fetch_jira.py --jql "project = 'AUTH' AND status = 'In Progress' AND labels in ('v2-refactor')" --depth 2 --output target_scope.md
</code></pre>
<p>By handling the "transport" via API, you provide Claude with a clean, pre-filtered context. This ensures accuracy when the scope is non-trivial and saves thousands of tokens that an agent might waste trying to "navigate" or "guess" the correct set of files.</p>
<h3>Step 2: Intelligent Cross-Referencing &#x26; Drafting</h3>
<p>This is where the magic happens. You're not just editing text; you're developing requirements with an intelligent partner that has "eyes" across your entire stack.</p>
<p><strong>The Multi-Source Context</strong>: Use <strong>Claude Code + MCP</strong> to cross-reference data pulled from Jira and Confluence.</p>
<ul>
<li><strong>Prompt</strong>: "Claude, analyze the <code>user-stories</code> I just pulled from Jira and cross-reference them with the <code>architecture-spec</code> on Confluence. Identify any technical gaps in our proposed API auth flow."</li>
</ul>
<p><strong>Advanced Technique: "Portable RAG" with NotebookLM</strong>
When your technical documentation grows into the hundreds of pages, even the largest context window can struggle.</p>
<ul>
<li><strong>The Strategy</strong>: Use <a href="https://notebooklm.google.com/">NotebookLM</a> as your external Brain. Index massive PDF specs, legacy confluence exports, and Slack transcripts.</li>
<li><strong>The Bridge</strong>: Use tools like the <a href="https://github.com/PleasePrompto/notebooklm-skill">NotebookLM Claude Skill</a> to query your indexed knowledge base directly from your CLI. This allows you to "Chat with your Documentation" and pull precise snippets into your PRD draft without manual searching.</li>
</ul>
<h3>Step 3: "Push" Updates (The Safety Protocol)</h3>
<blockquote>
<p><strong>⚠️ Safety First</strong>: Updating production Confluence or Jira via automated tools carries the risk of bulk overwrites. If your script or agent fails to parse a block correctly, you could accidentally wipe out months of collaborative history.
<strong>⚠️ 安全至上</strong>：使用自動化工具更新生產環境的 Confluence 或 Jira 具有極高的風險。如果解析出現故障，可能會意外抹除數月來的協作歷史。</p>
</blockquote>
<p><strong>Standard Safety Operating Procedure (SOP)</strong>:</p>
<ol>
<li><strong>Sandbox First</strong>: Always run your "Push" scripts against a trial Jira project or an orphaned Confluence space first.</li>
<li><strong>Review Diffs</strong>: Treat documentation updates like Code Reviews. Use a tool to see exactly what changed between your local <code>requirements_v2.md</code> and the cloud version before committing the push.</li>
<li><strong>Draft Mode</strong>: When possible, push as a "Draft" or "Comment" rather than overwriting the main page content.</li>
</ol>
<h2>Common Pitfalls &#x26; How to Avoid Them</h2>
<ul>
<li><strong>ADF Formatting</strong>: Confluence uses Atlassian Document Format (ADF). Converting Markdown -> ADF can be messy. Use robust libraries like <code>atlassian-python-api</code> to handle the heavy lifting.</li>
<li><strong>Context Window</strong>: For massive PRDs (50+ pages), don't dump it all into one prompt. Use RAG or index specific sections using <a href="https://modelcontextprotocol.io/">Anthropic's MCP</a>.</li>
<li><strong>Permissions</strong>: Ensure your API tokens have "Least Privilege"—only grant write access to the specific projects or spaces you are managing.</li>
</ul>
<h2>Authoritative Resources</h2>
<ul>
<li><strong><a href="https://academy.anthropic.com/">Anthropic Academy</a></strong>: Best practices for engineering with Claude.</li>
<li><strong><a href="https://support.atlassian.com/rovo/docs/set-up-the-rovo-mcp-server/">Atlassian Rovo MCP Server</a></strong>: The official bridge between Claude and your Atlassian data.</li>
<li><strong><a href="https://developer.atlassian.com/cloud/jira/platform/rest/v3/intro/">Jira Cloud API Reference</a></strong>: Documentation for building custom precision scripts.</li>
<li><strong><a href="https://modelcontextprotocol.io">Model Context Protocol</a></strong>: The open standard for AI data integration.</li>
</ul>
<p>By bridging the gap between product requirements and the tools developers actually use, you don't just write better PRDs—you build better products.</p>

A professional guide for Technical PMs on using Claude Code, Custom API Scripts, and MCP to streamline the PRD process. Learn to sync with Jira/Confluence efficiently and safely.

Anthropic Academy - Claude Engineering

Model Context Protocol (MCP) Official Site

Jira Cloud Platform API Reference

The PRD Revolution: A High-Efficiency Offline-First Git-like Workflow

<p>Recently, I introduced <strong>Claude Code</strong> into my Product Management (PM) workflow, and it has been the biggest change in my way of working lately. Specs and prototypes that used to take days can now be done in a few hours, and the AI considers edge cases a hundred times more thoroughly than I do.</p>
<p>This isn't just about asking ChatGPT questions; it's about deeply integrating AI into the <strong>Workflow</strong>. As stated in Anthropic's <a href="https://www.anthropic.com/research/building-effective-agents">Building Effective Agents</a> guide, true productivity gains come from shifting AI from a simple "chatbot" to an "Agent" capable of executing complex tasks.</p>
<h2>Core Process: One-Person Product Team</h2>
<p>My new workflow looks roughly like this, a convergence process from vague to specific:</p>
<blockquote>
<p><strong>Requirement Intake</strong> → <strong>Claude Skills</strong> (SOP) Initial Analysis → <strong>Sub-agents</strong> (Multi-perspective) Review &#x26; Debate → Generate High-Quality <strong>PRD + Prototype</strong> → Cross-Department Communication → Spec Confirmation</p>
</blockquote>
<p>It's like having a virtual team on call, ready to work for you at any moment. Rather than just a PM, I act more like the <strong>Commander of an AI Team</strong>.</p>
<hr>
<h2>1. Claude Skills: Writing Your SOP into the Brain</h2>
<p>The concept of <strong>Skills</strong> is simple: write down the Standard Operating Procedures (SOP) in your head for the AI to strictly follow. This maps to the "Workflows" concept mentioned by Anthropic—guiding LLMs through predefined paths to ensure consistency.</p>
<p>Previously, when writing a PRD, we had to pay attention to naming consistency, formatting norms, team idioms, and remember to reference old documents. The human brain easily misses details; changing A but forgetting creating a bug in B.</p>
<p>Now, I encapsulate these rules into Skills. Here is a real-world <code>requirement-analyzer</code> Skill example:</p>
<pre><code class="language-markdown"># Skill: Requirement Analyzer

## Role
You are a Senior Technical Product Manager (TPM), skilled at converting vague business requirements into structured User Stories.

## Input
- Raw Input
- Target Audience

## Output Format (Markdown)
1. **Executive Summary**: One sentence explaining what this feature does.
2. **User Stories**: Format as "As a &#x3C;role>, I want to &#x3C;action>, so that &#x3C;benefit>".
3. **Acceptance Criteria (Gherkin Syntax)**:
   - Given [Context]
   - When [Action]
   - Then [Expected Result]
4. **Edge Cases**: List at least 3 extreme conditions (e.g., Network failure, Empty data, Insufficient permissions).

## Rules
- Must use this format: `FE-[Feature Name]-001` as ID.
- Prioritize Mobile First experience.
</code></pre>
<p>When these rules are written as Code (or System Prompts), AI produces output according to preset standards, stable and consistent. Those time-consuming and error-prone cross-referencing tasks are all handed over to AI.</p>
<h2>2. Sub-agents: Virtual Avatars for Perspective Taking</h2>
<p>If Skills are the "Hands", then <strong>Sub-agents</strong> are the "Brain".</p>
<p>When writing specs alone, it's easy to fall into blind spots. According to Basecamp's <a href="https://basecamp.com/shapeup">Shape Up Methodology</a>, the biggest risk in product development is rushing into development before the work is properly "Shaped".</p>
<p>To avoid this, I created different Agents to conduct "Self-Dialectics":</p>
<ul>
<li><strong>User Researcher Agent</strong>: Questions if this flow is intuitive? Is there a better experience?</li>
<li><strong>Dev Agent</strong>: Evaluates technical feasibility, clarifies how to open the database schema, and how to connect APIs.</li>
<li><strong>QA Agent</strong>: Specifically looks for loopholes, listing all possible edge cases.</li>
<li><strong>Stakeholder Agent</strong>: Challenges the necessity of this requirement from a business value perspective.</li>
</ul>
<h3>Simulation Dialogue</h3>
<blockquote>
<p><strong>Me (PM)</strong>: "I want to build a 'One-Click Weekly Report' feature."</p>
<p><strong>Dev Agent</strong>: "Technically feasible, but consider Context Window limits. If a user has over 500 tickets per week, the API might timeout. I suggest adding Pagination or handling it as an Async Job."</p>
<p><strong>QA Agent</strong>: "Agreed. Also, what if there are absolutely no tickets this week? Should the report be blank or show default text? And if the API call fails, should there be a Retry mechanism in place?"</p>
<p><strong>User Researcher Agent</strong>: "Wait, do users really want 'One-Click'? They essentially want to edit the AI output most of the time. I suggest the flow be: Generate Draft -> User Preview/Edit -> Save &#x26; Send."</p>
</blockquote>
<p>In operation, it's like holding an efficient meeting inside the computer. Previously, these confirmations took several meetings back and forth; now, they can be completed within a few hours. This is the ultimate form of <strong>"Shift Left"</strong>—problems are discovered and solved before the first line of code is written.</p>
<h2>3. Instant Prototype: No More Imagining in Communication</h2>
<p>This is the most powerful part. Even precise text is not as good as a working visual.</p>
<p>Previously, specs were often written but the design wasn't ready. When discussing with engineers or bosses, everyone could only "imagine individually," leading to big misunderstandings discovered only after launch.</p>
<p>Now focusing on Claude Code combined with <code>v0.dev</code> or Tailwind CSS, I can directly generate frontend code, giving me a <strong>working Interaction Prototype</strong>.</p>
<ul>
<li><strong>Before</strong>: "Clicking this button pops up a Modal with three options..." (Engineer: ??)</li>
<li><strong>After</strong>: "Just look at this HTML file, click it and you'll see." (Engineer: Got it.)</li>
</ul>
<p>Communication efficiency is much faster, and technical details can even be verified before development. No picture, no truth; now I almost always bring a Prototype to meetings.</p>
<h2>4. Git Flow: Docs as Code</h2>
<p>The last key change is <strong>Git Flow</strong>. This aligns perfectly with Atlassian's <a href="https://www.atlassian.com/agile/knowledge-management/docs-as-code">Docs as Code</a> philosophy.</p>
<p>Previously, documents were scattered across Google Docs, Confluence, or Slack conversations, eventually becoming unmaintained trash (Stale documentation). Now I try to put all outputs into Git version control.</p>
<h3>Recommended File Structure</h3>
<pre><code class="language-bash">project-root/
├── src/                # Source Code
├── docs/
│   ├── adr/            # Architecture Decision Records
│   ├── prd/            # Product Requirement Documents
│   │   ├── 2026-02-feature-A.md
│   │   └── 2026-03-feature-B.md
│   └── specifications/ # Technical Specs
├── .claude/            # AI configurations
│   ├── skills/         # Defined Skills
│   └── prompts/        # Common Prompt Templates
└── README.md
</code></pre>
<p>The benefits are:</p>
<ol>
<li><strong>Single Source of Truth</strong>: Code changes, docs change right beside it.</li>
<li><strong>Code Review</strong>: Documentation changes go through the Pull Request process, ensuring they are reviewed.</li>
<li><strong>Traceability</strong>: Who changed what spec and when is clearly recorded in the Git Log.</li>
</ol>
<h2>Conclusion</h2>
<p>Current applications are still very rudimentary, but they have significantly reduced the chance of "producing low-quality documents" and saved a lot of time reinventing the wheel.</p>
<p>Many PMs worry AI will replace them, but I believe AI replaces the "Doer", not the "Thinker". By handing over tedious work (writing docs, drawing charts, searching info) to automation, PMs can spend their time where it truly matters: <strong>Decision Making and Communication</strong>.</p>
<p>Future PMs might be more like commanders of an AI team, and your value will depend on how many AI Agents you can orchestrate to solve complex problems for you.</p>

How to evolve from 'AI Chat' to 'AI Workflow' using Claude Code, Skills, and Sub-Agents for automated PRD & Prototype generation. Includes Prompt examples and Git Flow structure.

Building Effective Agents

Shape Up: Stop Running in Circles and Ship Work that Matters

Documenting your project (Docs as Code)

PM Workflow Revolution: Integrating Claude Code, Skills & Sub-Agents (English Version)

<p>For many PMs, managing multiple projects is inevitable. Learning how to control the timeline of each project is a valuable lesson. When individuals or teams use tools that clearly control project timelines, they can greatly improve team efficiency and reduce a lot of rework. This article will introduce three project timeline management tools that will not only make managing project timelines easier but also help organize tasks very systematically.</p>
<h2>TL;DR Summary</h2>
<p>Top 3 free tools for work/life management:</p>
<ol>
<li><strong>Slack</strong>: Best for team communication and reducing email clutter.</li>
<li><strong>Trello</strong>: Best for visual project tracking (Kanban boards).</li>
<li><strong>Todoist</strong>: Best for personal task management and daily to-do lists.</li>
</ol>
<h2>Benefits and Advantages of Using Project Management Tools</h2>
<p><img src="https://i.imgur.com/WEKv38Z.jpg" alt=""></p>
<p>PMs use project management tools in many situations. When do ordinary people use project management tools? In fact, project management tools are important for everyone. When handling various tasks in life, such as planning a camping trip or organizing a wedding, project management tools help us consider all aspects, provide necessary functions, plan all available resources, and take all stakeholders into account.</p>
<p>In addition to being able to track the progress and schedule of each project, project management tools strengthen the connection between each task and piece of information, making communication more efficient. Unlike files coming from all directions, project management tools offer a fixed project management space to share information and files, enabling team members to communicate and share more conveniently on the platform, resulting in better collaboration.</p>
<h2>Tips for Commonly Used Project Management Software</h2>
<p>After understanding the many benefits and advantages that project management brings to our lives, let's introduce three commonly used project management software: Slack, Trello, and ToDoist. We'll not only show you how to use these tools but also introduce some must-know advanced features!</p>
<h3>Slack: Introduction, Usage Guide, and Advanced Features</h3>
<p><img src="https://i.imgur.com/giVHB1v.png" alt=""></p>
<p>Slack is an internal communication tool designed for business use, initially developed to replace email as the main internal communication tool for companies. But why do most companies choose Slack instead of LINE, which is also a well-known communication software?</p>
<p>Using LINE as an internal communication tool has several drawbacks:</p>
<ol>
<li>LINE groups often get flooded with messages, making it hard to catch important updates.</li>
<li>To discuss sub-items of a project, new groups have to be created, resulting in too many groups for one project.</li>
<li>LINE is typically used for personal life, and mixing it with work groups can be inconvenient.</li>
</ol>
<p>Slack, as a business communication tool, addresses these issues:</p>
<ol>
<li>Slack allows you to discuss with team members or project personnel through workspaces and channels, sharing necessary documents in these channels.</li>
<li>In Slack channels, messages can be threaded, allowing discussions on subtopics without affecting the main conversation, making the layout more organized.</li>
<li>Slack is usually dedicated to business, making it clear to separate work from personal life.</li>
</ol>
<p>An advanced feature of Slack is its ability to integrate with third-party software, including Gmail, Outlook, Google Calendar, or Trello! Simply go to "Browse Slack->Apps" and choose the app you want to install.</p>
<p>Slack offers both free and paid versions. The main difference is that the free version only retains the last 10,000 messages, so older messages might get lost. The paid version offers workflow automation and enhanced security and data protection.</p>
<p>Slack official website: <a href="https://slack.com/intl/zh-tw/">Slack</a></p>
<h3>Trello: Introduction, Usage Guide, and Advanced Features</h3>
<p><img src="https://i.imgur.com/07WCond.jpg" alt="Trello"></p>
<p>Trello is a very practical tool for tracking project progress, featuring a Kanban-style format with boards, lists, and cards. Similar to sticky notes, you can simply drag and drop to move projects to their current status, providing a clear overview of progress (e.g., not started, in progress, completed). It's a very intuitive project management tool.</p>
<p>Trello is suitable for both large projects like concert planning and small projects like organizing orientation activities. For instance, if you're planning an orientation event, you can set up stages such as planning, process, finance, and manpower allocation, with each stage as a separate list, creating a very straightforward workflow.</p>
<p>If you're unsure where to start, Trello offers official templates and user-shared templates. You can apply these templates to begin scheduling your projects. Additionally, Trello can integrate with third-party software like Google Drive, Slack, Jira, or Adobe XD, making it very convenient.</p>
<p>Trello also has an advanced feature called Butler, which automates repetitive actions on the board by detecting them and suggesting automation rules for subsequent tasks. For example, Butler can automatically add a meeting time for next Tuesday, tag it with discussion labels, set a reminder for meeting notes, and move the card to the top of the list.</p>
<p>Trello official website: <a href="https://trello.com/zh-Hant">Trello</a></p>
<h3>ToDoist: Introduction, Usage Guide, and Advanced Features</h3>
<p><img src="https://i.imgur.com/1Gw1vb4.png" alt="ToDoist"></p>
<p>ToDoist is a simple and convenient task management tool with a hierarchical task system that allows for layered management of large and small projects. It also has a filtering system to focus on specific tasks. A very useful advanced feature of ToDoist is its collection plugin, which helps quickly add emails and web pages to the to-do list for follow-up work.</p>
<p>ToDoist is more suitable for those accustomed to using calendars, as it can integrate with Outlook or Google Calendar, allowing comprehensive viewing of schedules and to-dos, helping you better manage your time and tasks.</p>
<p>ToDoist also has a unique motivational feature called Karma Review, where you earn Karma points by completing tasks. The more Karma points you earn, the more advanced features you unlock, such as task labeling or natural language parsing.</p>
<p>ToDoist official website: <a href="https://todoist.com/zh-TW/home">ToDoist</a></p>
<h2>Conclusion</h2>
<p>Each tool serves different scenarios: Slack is great for team collaboration, Trello is ideal for breaking down tasks beyond the timeline, and ToDoist is perfect for managing tasks and schedules together. Choose the project management software that best fits your needs!</p>

This article introduces free and practical project management tools that are very useful both for work and for managing your personal life!

Must-Know Free and Practical Project Management Tools - Slack/Trello/Todoist

<p>After being promoted from a junior position to management, many find themselves overwhelmed with endless tasks and the added responsibility of managing team members. Unfortunately, company training programs often don't teach time management skills, leaving this crucial skill as a personal responsibility.</p>
<p>Some people have mastered time management from their student days, while others struggle with it even in middle age. This article introduces the four quadrants of basic time management to help you take the first step toward effective time management.</p>
<h2>TL;DR Summary</h2>
<p>The 4 Quadrants of Time Management (Eisenhower Matrix):</p>
<ol>
<li><strong>Urgent &#x26; Important</strong>: Do it immediately (Crises).</li>
<li><strong>Not Urgent &#x26; Important</strong>: Schedule it (Planning, Health). <strong>Focus here for long-term success.</strong></li>
<li><strong>Urgent &#x26; Not Important</strong>: Delegate it (Interruptions).</li>
<li><strong>Not Urgent &#x26; Not Important</strong>: Delete it (Time wasters).</li>
</ol>
<h2>Time Management: A Crucial Skill for Managers</h2>
<p>The four-quadrant time management method, proposed by <a href="https://en.wikipedia.org/wiki/Stephen_Covey">Stephen Richards Covey</a>, is especially relevant for new managers. They need to handle pressure from superiors while managing subordinates' workload and progress. Mastering time management is essential.</p>
<p>Before introducing the four quadrants, consider your daily tasks. Eliminate unnecessary tasks and delegate those that can be handled by team members. As President Roosevelt said, "To gain more time, you must first eliminate time wasters." Streamlining tasks is key to effective time management.</p>
<h2>Urgent and Important Tasks: Apply the 80/20 Rule</h2>
<p>Tasks that are both urgent and important fall into the first quadrant. These tasks often bring significant benefits or involve crucial relationships. New managers should use the 80/20 rule, dedicating most resources and manpower to handling these tasks. Allocate resources carefully, demonstrating determination and ability to complete critical tasks.</p>
<p>Even if urgent and important tasks prevent you from completing non-urgent or less important tasks, prioritize accordingly. Time management teaches us that if a task isn't meaningful, spending a lot of time on it is just busywork.</p>
<p>To handle urgent and important tasks efficiently, consider using the Pomodoro Technique or other methods to enhance focus. Studies show that reducing the time spent on critical tasks shortens overall work hours.</p>
<h2>Important but Not Urgent Tasks: Approach with Care</h2>
<p>Some tasks may not be urgent now but have future deadlines. These tasks should not be prioritized by urgency but completed smartly. Careful planning of daily progress is recommended.</p>
<p>Procrastination is common with important tasks. Procrastinators often feel anxious and out of control, leading to delays. In contrast, self-control—the ability to regulate one's actions—is key to overcoming procrastination.</p>
<p>New managers should distribute important but non-urgent tasks across different times while managing progress and content. This is crucial for effective management. Use project management tools like Trello or Gantter to track progress and avoid overlooking details.</p>
<h2>Not Important but Urgent Tasks: Avoid Getting Distracted</h2>
<p>Some tasks may be urgent but not important, often leaving new managers unsure of what to do. For example, the CEO might request a report by the end of the day, or a colleague might ask for help with a trivial matter. These tasks can disrupt your original plans.</p>
<p>When faced with urgent but unimportant tasks, consider if the consequences of not completing them are severe or if there are alternative ways to compensate. If the task is not absolutely necessary and completing it urgently would disrupt your schedule, weigh the extra cost.</p>
<p>If the task must be completed, leverage management skills by delegating or seeking assistance. Proper delegation is a core value of management. If you cannot delegate and the task is unmanageable, consider saying no.</p>
<h2>Not Important and Not Urgent Tasks: Can They Be Ignored?</h2>
<p>Many time management books suggest ignoring tasks that are neither important nor urgent. However, these tasks still deserve review and reflection. If they appear on your to-do list, they must have some value. Evaluating the reasons behind them can improve your time management skills.</p>
<p>Seemingly trivial tasks can be what sets you apart in achieving higher management levels. As David Packard, co-founder of Hewlett-Packard, said, "Small things make big things happen. Details create perfection." New managers should consider delegating these tasks to others within the allowable workload. Subordinates might unexpectedly find value in what you deemed trivial.</p>
<h2>Drawbacks of the Four-Quadrant Time Management Method?</h2>
<p>The four-quadrant method is just the foundation of time management. Some tasks may change constantly depending on time or circumstances. What is urgent and important today might become trivial tomorrow, or priorities may shift based on board meeting outcomes. In such cases, the method might not be sufficient.</p>
<p>As a widely popular time management strategy for decades, try categorizing your current tasks using the four quadrants. If you encounter problems that the four-quadrant method can't solve, consider breaking them down into smaller tasks or creating a "fifth quadrant" for special cases, developing a personalized time management approach.</p>

The article explains how to use the Time Matrix (importance and urgency) to simplify life and enhance efficiency. The Time Matrix is divided into four quadrants, helping readers identify and prioritize the most important tasks. It also offers practical tips and strategies for better time management and goal achievement.

The Time Management Quadrant: Make the Most of Your Time

<p>In this article, we will cover how a rookie can become a competitive front-end engineer—an engineer with a certain level of code quality, familiarity with at least one front-end framework, and competitiveness in the job market.</p>
<h2>In-Demand Skills</h2>
<p>Check the <a href="https://github.com/kamranahmedse/developer-roadmap#frontend-roadmap">Frontend Roadmap</a> to learn the techniques you need to tackle to become a front-end engineer.</p>
<p>Additionally, you can search for front-end job descriptions on job websites. The skills that appear repeatedly are the necessary technologies for a front-end engineer position. Most often, these include HTML, CSS, JavaScript, Ajax, React (or another framework), and tools like Bootstrap, jQuery, etc.</p>
<h2>Initial Understanding of Basic Skills</h2>
<p>First, try to understand the purpose of these skills. If you find it difficult to digest the terms, you can check YouTube or the <a href="https://tinyurl.com/yfbaghja">Udemy Free Learning Center</a> for related courses. Look for courses/instructors with the best reviews and ratings that suit your learning style.</p>
<h2>Start Learning</h2>
<p>You may hear advice like "learn HTML/CSS/JavaScript by yourself on <a href="https://developer.mozilla.org/en-US/">MDN</a>!" While it’s true that there are abundant resources available for self-study, as a novice, diving into the <a href="https://developer.mozilla.org/en-US/">MDN</a> documentation might be overwhelming.</p>
<p>It's recommended to follow an instructor through an online course. The advantage of taking a course is that you can follow along and practice. This hands-on experience helps you build a sense of accomplishment. Seeing what you create will inspire more ideas.</p>
<p><a href="https://tinyurl.com/ydv2xz2w">The Complete Web Developer in 2021: Zero to Mastery</a> is one of the most recommended courses for learning front-end basics. It's designed for complete beginners with a smooth learning curve. Many students successfully complete the course, which helps you gain a solid understanding of HTML, CSS, and JavaScript.</p>
<p>Once you have a good grasp of HTML, CSS, and JavaScript, you can delve deeper into JavaScript. <a href="https://tinyurl.com/yemfgsgj">JavaScript: Understanding the Weird Parts</a> is highly recommended for those who want to understand JavaScript in-depth. It covers advanced topics like object prototypes and closures, as well as common JavaScript errors and how to avoid them. This course will help you build a solid understanding of JavaScript’s features and underlying concepts.</p>
<p>After building a strong foundation, start learning a front-end framework. If you’re unsure where to start, I recommend React/Redux. <a href="https://tinyurl.com/ydnr493j">Stephen Grider</a> is one of the most acclaimed instructors, and his course <a href="https://tinyurl.com/yehgynsv">Modern React with Redux</a> is highly popular. This course will help you quickly understand React and Redux and allow you to implement a small project or design your own work using the knowledge you’ve gained.</p>
<p>If you prefer Vue, you can choose <a href="https://tinyurl.com/yjuz2mbs">Vue JS Essentials with Vuex and Vue Router</a> by <a href="https://tinyurl.com/yzp53825">Stephen Grider</a>.</p>
<p>After completing these courses, think about how to build a new project using the skills you’ve learned. Start from scratch and avoid relying too much on sample code provided by the courses. You may find that your CSS knowledge needs reinforcement. To strengthen your CSS skills, consider taking <a href="https://tinyurl.com/ykyldr97">Advanced CSS and Sass: Flexbox, Grid, Animations and More!</a> and try to apply more advanced techniques in your project.</p>
<h2>Prepare for Interviews</h2>
<p>With all these skills under your belt, you will be a very competitive engineer in the job market. Prepare your resume, organize your portfolio, and get ready for the next chapter of your career!</p>
<p>During this time, revisit the <a href="https://github.com/kamranahmedse/developer-roadmap#frontend-roadmap">Frontend Roadmap</a> to see where you stand and what you need to do to keep progressing. Make a detailed plan for continuous growth, which will also help in preparing for interviews.</p>

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